For businesses, optimizing the printing process and related costs can be a tricky task. Managed print services (MPS) are designed to help streamline this process and can bring many benefits to an organization. Managed print services are becoming increasingly popular for businesses, but it is important to understand the pros and cons before investing in this service. Let’s take a look at the benefits of using managed print services as well as potential drawbacks.
What are Managed Print Services?
Managed print services (MPS) provide a comprehensive service model for managing and optimizing your company’s printing needs. With MPS, you have access to professional print expertise and an array of strategic solutions that are tailored to meet your individual business requirements. The services include in-house IT teams proactively managing devices and workflows, cost-efficient supplies delivered in tandem with expert guidance, comprehensive reporting of usage data to help streamline operations, and secure implementation of new models.
Pros of Managed Print Services
The primary benefit of managed print services is cost savings. By outsourcing these tasks, you will save money on paper, ink, and energy costs, as well as labor costs associated with maintaining and repairing office printers. In addition, managed print service providers often offer discounts on replacement parts and supplies which can further reduce your expenses. Moreover, they can provide analytics on your printing environment to help you better understand how much it costs to produce each document and make informed decisions about reducing waste.
Another advantage of managed print services is improved security and compliance. Since all documents are stored offsite by the provider, there is no risk of sensitive information being stolen or misused. In addition, MPS providers are required to comply with applicable laws and regulations regarding data privacy and security which helps protect businesses from potential legal complications.
Finally, managed print services offer convenience. All documents can be accessed remotely from any device connected to the internet so employees can easily collaborate with colleagues in different locations or access important files when they are out of the office. This eliminates the need for bulky file cabinets or manual filing systems which saves time and resources that would have been spent retrieving physical documents from storage units or other locations.
Cons of Managed Print Services
One downside of managed print services is that they may require upfront investment in new hardware or software if your existing equipment is not compatible with the provider’s system. Additionally, if you switch providers, it may be difficult to transfer data or documents due to compatibility issues between different systems so you may have to start over with a new setup if you choose to change providers in the future. Furthermore, since all files are stored offsite by the provider there could be delays in accessing them during peak times or if there is an issue with the provider’s server which could hinder productivity if urgent work needs to be completed quickly.
Managed Print Services Might be Right for Your Business
The decision on whether or not to use managed print services will depend on your particular business needs and resources available at any given time. While managed print services offer many benefits such as cost savings and increased security measures, they also come with certain drawbacks such as upfront investment in new equipment and potential delays due to server issues that should be taken into consideration before making a final decision about whether MPS is right for your business. Nauticon Office Solutions can help you decide if managed print services are right for your business. Contact us today at 301-279-0123 for more information!
