Managed print services are one of the most effective ways to make your business more profitable and streamlined, but some businesses still wait to take the plunge. In competitive industries and business environments where cutting costs and improving productivity are more important than ever, it only seems reasonable to explore all of the options that you have. Nauticon is a leader in managed print services in Maryland, and we are happy to work with you to help determine whether or not our services are a good fit for your business.
How Much Printing Does Your Business Do?
Even if it might not seem that your employees are printing things all day long, every day the average office worker prints 34 pages. Over half of those will be discarded or recycled by the end of the workday. Even more concerningly, only 10% of companies in North America actively track their copy and print spending or what is being printed in the first place. This means that the copy and print portion of the budget can rapidly spiral into excess, and you won’t be any the wiser. Even if you think you know how much printing you are doing, you might be surprised when you sit down to examine your spending and actual print volume.
What Are Some of the Signs That You Could Benefit from Managed Print Services?
If you have unexpected print and copy expenses over the course of the year, managed print services are a great way to eliminate them entirely. Our managed services help to resolve errors with your hardware and software and ensure you always have the right toner and paper on hand. While you might think of unexpected expenses as a one-time large repair expense, it can include things like:
- Unanticipated visits to copy and print stores because your copier or printer cannot handle a job or is broken
- Needing to purchase specialty supplies or accessories in order to get the job done right
- Higher than normal payroll expenses because your employees have to wait to get things done because of your copy-print system or they have to stay late to attempt to repair it
- Needing to spend extra on maintenance and emergency repairs
- Unanticipated supply costs (ink, toner, paper, etc.)
- Equipment breaking down frequently
- Paying for print-related storage space
Managed print services take care of the things listed above and help eliminate the surprises that can lead to major delays in your workflow and unanticipated expenses. We will help to improve productivity and will take care of things like copier and printer maintenance so that you don’t need to worry.
Another sign that you could benefit is spending money on print supplies that are not getting used in a timely fashion. This is a common mistake that many businesses make as they try to buy in bulk to get the highest discount or purchase the wrong supplies and are unable to return them in a timely fashion. You can also overspend on supplies when you are not organizing things properly and don’t have any type of safeguards in place to ensure employees aren’t just taking extra supplies for themselves. A managed print services program will track all of the supplies that you have and ensure you never have too little or too much. This helps to reduce lost paper and toner and eliminate excess.
Who Can Benefit from Managed Print Services?
In short, managed print services have something to offer every business. Whether you are a small business that needs robust print capabilities but doesn’t have the budget to get it done on your own or a larger business that uses a high volume of paper without automated tracking and ordering in place, there is something that can help you when you work with Nauticon for your copy and print needs. We know how to make the most of your budget and ensure that your investments are not being wasted or improperly managed. Streamlining the printing process will help eliminate inefficiencies throughout your workflow and eliminate the need for costly investments, which will also improve your cashflow. If you aren’t sure whether or not managed print services could help your business, reach out to Nauticon today to learn more.
Where Can You Find Managed Print Services to Reduce Your Printing Costs?
Nauticon is a leading provider of managed services, workflow solutions and other office technology solutions that can transform your workspace. If you are looking for a better way to meet your office’s needs, we are here to help. To learn more about our company and see how we can bring innovative, real-world solutions for your office’s needs to you, contact us today by calling (301) 279-0123.
